13 Mobile Apps Event Planners Will Love

Reading Time: 3 minutes

Updated: 9/21/2022

There’s an app for almost everything these days. The rise of the smartphone created a huge market for mobile apps, and the possibilities are practically endless. Meeting planning is a multifaceted industry, but thankfully there are apps that even the most proficient planner will be grateful for. We’ve compiled a list of applications that can meet your planning needs and make your job a whole lot easier.

Sched – https://bit.ly/3duX9yS
Sched provides a platform for creating and managing custom event websites and mobile apps. It’s an event management tool that lets you make an agenda, manage online content, handle reservations, and even feature sponsor logos. It’s a great way to keep organized.

Super Planner – https://bit.ly/3qZIVt3
This one lives up to its name. Super Planner helps with the logistical side of things, providing calculators for venue capacity, staffing, catering, and more. Not only that, it includes a number of tips and planning recommendations.

Slack – https://bit.ly/3S4z9BA
Slack is a communication tool that can seriously cut down the number of pesky email threads you have going on at one time. This app lets you organize team conversations into channels and share files. It’s a messenger app that streamlines communication and neatly organizes your conversations. What’s more, it saves all your interactions in searchable archives. You can also connect your Slack to your social media and Google Drive, so you can receive notifications only in Slack if that was your preference.

World Time Buddy – https://bit.ly/3S526gR
Simple but effective, this app aids in planning meetings across different time zones. World Time Buddy can set the correct meeting times for each time zone and send emails to all participants.

CamCard – https://apple.co/3S52s7b
This app is great for anyone who makes a lot of contacts and collects a phone book’s worth of business cards. With CamCard you can snap photos of a business card, automatically get updates whenever contact information changes, add notes to a contact, and more.

Scanner Pro – https://apple.co/3S3GPnQ
If you’re looking to turn your phone into a portable scanner, look no further. This app lets you take photos of multiple documents and then crop, resize, or adjust lighting before saving, emailing, or printing. Receipts, paper notes, multipage documents, even whiteboards—Scanner Pro can handle all of it.

FlightView – https://apple.co/3R7KteV
This app lets you keep track of your travel—and the travel of your speakers and attendees! You can organize multiple flights, exchange travel information, and receive notifications about changes to schedule, route, etc. It keeps you informed so you can save a lot of stress the day of your event.

iClickr PowerPoint Remote – https://apple.co/3f2J781
Bet you never realized your phone could become a PowerPoint remote! Not only does this app turn your phone into a helpful tool, it also lets you see your presentation on your phone screen. What’s more, your presentation will also be recorded. You also won’t have to worry about a phone call ruining things—you can exit the app for a call then pick up right where you left off.

MindNode – https://apple.co/3f7T6ce
This one is helpful for brainstorming ideas. MindNode is based on mind maps, so you can start with a central theme and then collect ideas in an organized, visual way.

HeyTell – https://apple.co/3ShSZJi
Helpful during setup or the event itself, this app turns your phone into the equivalent of a walkie-talkie. Good communication is key, and HeyTell is an effective aid.

Fellow – https://bit.ly/3SqpJ35
If you’re looking for a versatile planning app, this one is a great bet. It’s perfect for note-taking but also comes with planning and time-keeping tools and other means of preparation. Plus, there are options for team collaboration, feedback, assigning action items, and more.

Bizzabo – https://bit.ly/3DFN8cL
Bizzabo is a fantastic way to update your agenda and content in real-time. It also lets you generate social buzz as attendees share your event on their networks. Not only that, it comes with analytics and social metrics for gauging your event’s success.

Gavel Custom Apps – http://gavelintl.com
If you’re looking for a custom event app, Gavel International can help build one for you that has Integrated real-time attendee data such as but not limited to: hotel reservations, airline information, personalized agendas, and more. Apps designed by Gavel are also integrated with Gavel’s robust registration system so it is always up to date. No spreadsheets to upload, no need to change the content in multiple locations plus it is all managed right in the setup interface.

Mobile apps can be a great asset to any meeting planner. Whether designed or customized, apps have unique benefits and can save time as well as help keep you organized, even on the go!

If you’re looking for a customized app for your next event, contact Gavel International.

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John George

As an experienced meeting professional, John employs his 32 years of industry experience to pour individual care into creating customized meetings and travel programs. Prior to his time at Gavel, John worked tirelessly to create a diverse knowledge of all aspects of destination travel and the hotel industry. Additionally, he worked for a major pharmaceutical company as their corporate meeting manager, and spent several years in hotel sales management at both Hyatt and Westin Hotels. He uses his specialized destination and product knowledge to guide clients toward the perfect location to achieve their goals. Employing his expert negotiation skills, he ensures optimal value while helping clients stay on or under budget. From start to finish, clients can enjoy stress-free meeting planning, knowing both big-picture and small details will run smoothly under John’s watchful eye. For the past 23 years he has been lending his expert knowledge to Gavel as an Account Manager.