Recently, one competing team on “Britain’s Got Talent” collectively blew the judges’ minds by using artificial intelligence (AI) to place each judge’s head on the body of a theatrical character or famous vocalist. The result was hysterical and impressive, with the judges heaping praise on the contestants for their ingenuity and for leaving a lasting impression. (Watch the video here.)
Your company can leverage the same technology to come up with creative and fun team-building activities at offsite meetings. There are many ways to incorporate AI in this scenario.
THE EVOLUTION OF PARTNERSHIPS IN THE AI ERA
The most innovative Destination Management Companies (DMCs) and local partners are already integrating AI technologies into their offerings. The relationship-driven approach hasn’t disappeared—it’s evolved to include cutting-edge tools that enhance participant experiences.
How Forward-Thinking DMCs Are Using AI:
- Creating personalized itineraries based on team demographics and goals
- Using predictive analytics to recommend venues and activities that align with your company culture
- Offering real-time adjustments to planned activities based on participant engagement
- Providing enhanced reporting on team dynamics and event outcomes
When selecting DMC partners for your team building needs, look for those who balance traditional relationship expertise with technological innovation. These modern partners leverage both their local connections and AI capabilities to deliver exceptional experiences.
COLLABORATING WITH AI-SAVVY PARTNERS
Meeting planners can maximize team building success by understanding how to effectively collaborate with tech-forward DMCs and vendors:
Research & Alignment
When vetting potential partners, ask specific questions about how they incorporate AI into their planning and execution processes. Leading DMCs now have dedicated technology solutions that complement their relationship-based services.
Collaborative Information Process
Productive partnerships and events begin with meeting planners gathering key team information such as:
- Team composition and structure
- Previous event experiences and preferences
- Specific objectives for the upcoming event
- Budget parameters and priorities
- Company culture and values
- Any special considerations (e.g., accessibility needs, dietary restrictions)
Professional meeting planners can then selectively share relevant insights with DMCs and local partners, ensuring all activities align with the team building goals. This controlled information flow allows technology-enabled vendors to enhance the experience while maintaining the meeting planner’s central coordination role.
Collaborative Planning
Modern planning involves both human creativity and AI-powered insights. Work with partners who excel at both—those who understand your team’s unique needs while leveraging technology to enhance the experience.
AI-ENHANCED TEAM BUILDING STRATEGIES
Consider using some of these approaches to foster more effective bonding between coworkers at your next offsite meeting.
Role-Playing Games
AI keeps this activity interesting by adapting the storyline based on participants’ decisions, creating a dynamic and immersive experience. This encourages creative problem-solving and collaboration.
Data-driven Team Assessments
AI tools can expertly analyze team dynamics and performance metrics – giving leadership insights to inform tailored teambuilding activities aimed at improving specific skills, addressing specific weaknesses or both.
Augmented Reality (AR)
Organize interactive challenges such as a scavenger hunt. In this scenario, participants are guided by AI-generated clues such as solving puzzles or completing tasks on their smartphones.
Gamified Learning Platforms
Map out customized learning paths for employees, focusing on skills relevant to their role, while encouraging friendly competition through leaderboards and challenges.
Business Challenge Solving
Strengthen workers’ problem-solving skills by tasking them with a hypothetical business challenge they must solve. AI’s advanced analytical capabilities allow them to practice this skill set before a real issue arises.
Hands-on AI Training Sessions
AI has become a permanent fixture in the business landscape, making it imperative for employees to master this technology as it applies to their own job. You can address this reality with ongoing workshops where your staff learn how to leverage AI technologies related to the industry and their own role within it. These workshops will enhance both their technical and collaborative skills.
AI-enhanced Feedback Sessions
You can continue to utilize AI technology once an offsite meeting has concluded – namely, to collect and analyze feedback from the event in real-time. Doing so allows leadership to find out what participants enjoyed about the meeting and activities, and how you can improve future gatherings. In addition, AI technology is a great way to give employees feedback on their own performance and identify areas for improvement.
Targeted Personality Assessments
AI algorithms are an excellent tool for assessing employee personality types. These insights can prove helpful in facilitating discussions about how different personalities and working styles can complement each other in the workplace.
EXAMPLES OF AI-SUPPORTED TEAM BUILDING ACTIVITIES
Do you need a bit of extra inspiration? The exercises below offer great potential for pairing beautifully with AI technology:
- Escape rooms
- Creating art, music or stories
- Designing simple AI games
- Acting out scenarios and playing characters suggested by AI
IDENTIFYING INNOVATIVE PARTNERS FOR AI-DRIVEN EXPERIENCES
When seeking partners for your team building events, look for these indicators of AI integration:
- Tech-Forward Escape Rooms/Interactive Theater Companies: Leading companies in this space now use AI to adapt scenarios in real-time based on team interactions and performance.
- Specialized AR/VR Development Studios: Beyond just creating AR experiences, look for studios that offer analytics on team participation and adaptation of challenges based on performance.
- Data-Driven Training Companies: Modern training partners offer post-event analytics and personalized development pathways for participants that continue after the event concludes.
- Experience-Design Consultants: These specialized partners bridge the gap between traditional event planning and technology implementation, ensuring seamless integration of AI into meaningful experiences.
IGNITE IMAGINATION AND ENGAGEMENT WITH AI
Capturing and keeping the interest of meeting attendees is essential at offsites, especially with distractions such as smartphones and other handheld devices. Instead of viewing the advanced technology behind these devices as a foe, why not use it to your advantage?
You will do just that when you incorporate AI into the planning and execution of team building activities, whether directly or through partnerships with technologically-savvy DMCs and vendors. When leveraged in this way, AI becomes a potentially unlimited source of creativity and inspiration,
For more information about how to skillfully incorporate AI in team building exercises at your next corporate meeting, let Gavel International show you how outsourcing can streamline your process.
This article was last updated on July 7, 2025
