Clarity is the Key to Meaningful Meetings

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When asked about what makes a meeting the most valuable use of time, 62% of survey respondents answered: clear, relevant, defined and specific.¹

Here are a few questions that can help build clarity into your meetings:

For Leaders

What are is the goal/mission/objective of this meeting? What do we hope to have attendees learn, understand, discuss, make changes, etc.?
Who should be attending the meeting? Is it really relevant to them – and why?
What messages or other elements do we need to have in place leading up to the meeting? (e.g. surveys, pre-tests, data/analytics, reports, agenda, etc.)
What’s the perspective of the attendees about attending the meeting? (I don’t want to me here . Feel like it won’t get much done? Meh, I don’t really need to engage. The above all set the meeting up for failure. So, address these right away and get these attitudes shut down!)²
What items should be recapped/summarized before the meeting concludes and why?

For Participants

What information should I be really be paying attention to? What information should I be taking notes on?
Where should I be joining in on the conversation? Where does my “voice” matter?
Do I need clarification? What questions should I be asking?
Who else should I be letting have a voice in the conversation? Why does that person’s input matter to me?
What other people should I be connecting with/interacting with that I’m not, that I should be? (And why…?)

For Meeting Planners

How to be design long meetings with interesting, interactive and relevant breakout sessions to keep attendees engaged?
What venue makes the most sense given the needs of the meeting – balancing sessions, activities, amenities, distractions, etc.?

If your organization desired highly successful and well-accepted meetings include clarity in your meeting design. Not only will this ensure more productive and effective meetings, but will also create meetings with highly engaged participants.

Planning a corporate meeting? Contact Gavel International for more information about our outsources programs.

SOURCE

¹https://blog.lucidmeetings.com/blog/what-makes-a-meeting-worth-attending

²https://www.skipprichard.com/how-to-make-your-next-meeting-the-most-effective-ever/

Author
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Eloisa Mendez

With over 25 years of experience in the meetings and event industry, Eloisa has worked closely with a variety of clients on events ranging from small incentive trips to large corporate meetings. While growing her career at Gavel International, Eloisa has managed all aspects of the event lifecycle, including site selection, creative materials, attendee registration, rooming list and transportation management, entertainment bookings, as well as website development. Eloisa was progressively promoted in recognition of her meeting management expertise, professionalism, and genuine passion for driving improvements within overall event operations. She was recognized as the 2000 Employee of the Year and is currently the General Manager for Gavel International.